S-RM’s Cape Town office is seeking an experienced Office Manager to join the Central Operations Team

MAIN DUTIES AND RESPONSIBILITIES

Facilities and Office Space Management

  • Oversee and manage all aspects of office facilities to ensure continued quality of service
  • Oversee and manage all aspects of office space and communal areas to ensure functionality and cleanliness
  • Manage and continuously review relationships with facilities providers, contractors and suppliers
  • Manage office infrastructure projects including office moves and renovations as required
  • In association with central ops team: manage office supplies, printing equipment and communications systems
  • In association with HR manager: conduct office induction and onboarding activities

Building Management

  • Liaise with building management, letting agents and onsite contractors
  • Coordinate all maintenance and service activities of building appliances and physical structures

Line Management

  • Line management of the Office Support Coordinator with the following duties:
    • Day to day line management, oversight and duty of care
    • Work allocation, quality control and assurance
    • Reporting and career progression

Reception

  • Primary point of contact for incoming external calls, visitors and other reception duties that may arise
  • Manage and coordinate office-based events and client facing engagements
  • Manage employee travel arrangements

Administrative Support

  • Maintain office management, facilities and OHS Share folders
  • Process services payments and invoices
  • In association with Director: manage the office administration Budget and Contracts

Occupational Health and Safety (OHS)

  • Lead on all office OHS activities
  • Responsible for OHS compliance and reporting
  • Maintain the Facilities Risk register ensuring risks are identified and resolved

The role will be based in our Cape Town office

SKILLS, QUALIFICATIONS & EXPERIENCE

The qualifications and experience required to perform this role successfully are:

Essential

  • At least 5 years demonstrable experience within an office management role in a comparable organisation
  • English language fluency
  • Fluency with MS Office suite of services

Preferred

  • Experience as a line manager
  • Occupational Health and Safety manager experience and certification
  • First Aid and Firefighting certifications and training

The individual will need to have the following key personal skills and attributes to perform successfully in this role:

  • Demonstrably excellent verbal and written communication skills
  • The ability to present information clearly in a group
  • Excellent planning and organisational skills
  • Excellent leadership and interpersonal skills
  • Excellent attention to detail
  • Proactive with a proven ability to work unsupervised and maintain a high level of performance
  • Expert problem solver
  • A can-do attitude

The successful candidate must have permission to work in South Africa by the start of their employment.

CONTACT

To apply for this role, please email your CV to CTcareers@s-rminform.com